Your growing business needs extra space, but moving can be hectic. Moving can be hectic when it is a personal transition, and worse for commercial moving. However, since moving is not among the most fun projects for your office, it doesn’t mean that it has to be a catastrophe. Fortunately, strategic planning for a commercial move makes the difference between a costly and downtime transition and a hectic move. These tips should help you to plan for your next business move to reduce downtime and avoid making expensive mistakes.
1. Designate a moving leader
A move coordinator takes up the responsibilities or managing the commercial move and frees your time to focus on operating the business. Therefore, you need to appoint one member of the business’ leadership team to plan and handle all matters concerning the move. The move coordinator you select should come up with a relocation schedule and checklist, hold frequent meetings to discuss the progress, handle issues concerning the relocation when they arise and communicates with the moving team and the commercial moving Calgary company.
2. Plan maps, strategies, and schedules
The next thing you need to do to make your office relocation easier than before is to come up with a moving program as soon as possible. It helps to organize moving related tasks and define the deadline for completing the tasks. Usually, most offices require a year or few months to execute their move. As such, you need to start right away so that you avoid last minute rush, which can be costly. You can use the layout of the new office to come up with several rough sketches of how to organize the new space. But, you should not interfere with the productivity of your office during this step.
3. Hire a professional commercial moving company
Commercial movers have the right moving supplies, experience, the right team, and equipment to make your office relocation smooth. These movers will reduce the amount of work required to relocate your office, which also saves on costs for your business. However, you would have to choose the moving services you want for your office move. Most commercial movers offer full-service moving, necessary transportation, and partial pack moving services. You should make sure that you meet with the commercial movers several weeks to the actual moving date so that you organize and negotiate on everything to avoid frustrations on the D-day.
4. Notifications and transferring services
Most businesses forget to change their addresses when relocating their offices or start changing rather late. You need to know that replacing a business address is more complicated than a residential address. As such, you should create a list of contacts and verify each received notice, change the address on your sites and social media platforms, update insurance, banks, and creditors, and inform suppliers and service providers.